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To provide services to the community, non-profit organisations are supported by field workers and a small-scale vehicle fleet. With tight budgets and limited staff or volunteers, managing non-profit vehicles must be efficient and cost-effective. To address these challenges, non-profit organisations need to begin fleet digitalisation. Cartrack can serve as a solution for non-profits to improve fleet and cost efficiency in the following ways.
1. Monitor real-time position
Limited resources require non-profit organisations to manage vehicle and driver usage more efficiently. By knowing the real-time location of vehicles, operators can estimate arrival times more accurately, identify the nearest vehicle to a location, and schedule vehicle usage or driver assignments more effectively. If your non-profit organisation has several locations that are visited regularly, you can mark each area using the geofence feature. This way, you will be notified when a vehicle enters or leaves each designated area.
2. Speed up the report creation process
Cartrack provides graphical statistics of various fleet performance parameters automatically through its Dashboard feature, which can be downloaded in PNG, PDF, or CSV formats. Cartrack also offers more than 100 types of automated reports, including Trip History Reports, Driving Safety Reports, and Risk Management Reports, which can be downloaded in PDF or Excel format or automated to be sent via email at set intervals. The report generation process is also faster, as all data and analytical charts are already available automatically.
3. Managing administrative schedules is more practical
The Cartrack Fleet Web fleet management platform includes a feature for managing vehicle maintenance schedules based on date, operating duration, and mileage. This feature can also be used to manage other administrative schedules such as vehicle licence renewals and driver’s licences, as well as tax and insurance payments. Notifications can be sent via email, and the Fleet Web interface also allows users to quickly identify priorities that require attention. This feature helps reduce administrative workload in the context of limited human resources.
4. Provide proof of service
In addition to the Dashboard and Automated Reports features, non-profit organisations can also benefit from Cartrack Communicator to help compile accountability reports for donors. This task management application makes it easier to record and track field service assignments. Managers can send tasks to field workers along with descriptions, task steps, addresses, contact persons, as well as the type and quantity of donation stock that needs to be collected. Managers can also set the required number of photos as proof of completion for the entire task or for each task step. The task list and its details can be directly downloaded as an Excel report.
5. Increase fuel consumption efficiency
By adding a fuel sensor, you can monitor vehicle fuel tank volume in real-time, track fuel theft/loss, and verify refuelling claims. This Cartrack fuel monitoring system helps non-profit organisations manage fuel expenses more effectively, ensuring that every cost incurred is used efficiently. In addition to monitoring fuel refills and consumption with fuel sensors, you can also track fuel-wasting behaviour such as engine idling and speeding.
6. Manage fleet costs from one platform
Fleet Web, Cartrack’s Cloud-based ]fleet management software], enables the entire fleet management process to be handled from a single platform. In addition to monitoring fleet activity, you can also manage costs in Fleet Web by adding the MiFleet module. You simply input all expenses along with receipts, and MiFleet automatically displays the total monthly cost per vehicle. This integration makes it easier to manage monthly expenses and verify claims or receipts by tracking vehicle activities such as servicing and refuelling.
Make your non-profit operations more efficient by using a comprehensive ]Cartrack fleet management system. This digital fleet management solution can address the challenges of resource efficiency and cost management faced by non-profit organisations. To learn more about how Cartrack can support your organisation’s operations, please click and complete the e-form here. We also offer a free online Cartrack demo for you.
