Rental & Leasing

Ensure rental payments are made, proactively assess fleet risks, master vehicle maintenance, increase efficiency and digitise your rental operation

Trusted by leading rental industry:

Take control of revenue and manage non-paying customers

Gain vehicle usage insights, bill customers accurately, predict and manage non-paying customers, and boost profits.

Manage non-paying customers easily

Stop customers who avoid or delay payments by remotely immobilising their vehicles until their fees are up to date, so you can effectively combat non-paying clientele and maximise your revenue.

Predict the likelihood of payment

Access detailed vehicle usage metrics to understand whether customers are driving strong value from their rented vehicles and to gauge their probability of payment, so you can proactively customise payment plans.

Create data-driven payment plans

Use your vehicle usage data and reports to create customisable data-driven payment plans tailored to your customers' usage needs to help increase your revenue and stand out from competitors.

Set and receive mileage limit alerts

Ensure mileage policies are followed by setting mileage limits on your rental vehicles to alert you when customers exceed these with real-time accurate odometer readings so you can effectively manage contracts and payments.

Proactively manage and assess all rental fleet risks

Locate and track your rental fleet in real time, and receive alerts for possible vehicle theft and when vehicles enter or exit geofenced areas.

Set digital boundaries for drivers

Create virtual perimeters you want drivers to remain within like cities, states, countries, and more, and receive alerts the moment they exit or enter these zones.

Detect suspicious vehicle behaviour

Monitor vehicle activity, access full trip history reports, and receive alerts if your vehicle, tracking device or battery is tampered with to detect possible vehicle theft.

Track your vehicles in real time

Get accurate reporting and a real time dashboard to help monitor your drivers working times to increase accountability and ensure you have enough vehicles on the road at all times.

Akradech Chetchutithorn, Head of Fleet Management / Acting Chief Operation Officer

“Cartrack has made managing our electric vehicles through the EVme application significantly more efficient and transparent. From real-time vehicle status tracking to more accurate pickup and delivery scheduling, Cartrack prevents vehicle loss with precise GPS data and dedicated recovery support.”

Conquer fleet maintenance and reduce downtime

Set preventative maintenance schedules, monitor customer driver behaviour and use insights to reward good driving.

Eliminate fleet downtime

Set preventative maintenance schedules, receive engine diagnostic alerts and use maintenance history data to ensure your fleet is serviced timely to avoid unnecessary maintenance costs, downtime and fleet degradation.

Monitor customer driving behaviour

Receive driver behaviour reports and alerts when customers speed, brake harshly, corner fast and more, so you can show drivers where their driving needs to improve to reduce vehicle wear and tear.

Reward customers who drive well

Access customer driver behaviour reports and driver ratings so you can identify and reward customers who drive well to help promote more sustainable driving practices to increase fleet longevity.

Digitalise your maintenance process

Automate your rental fleet’s maintenance logs so you can see which vehicles are being serviced and when they’ll be back on the road, view your service history and know what issues were resolved so you can manage and minimise downtime. .

Optimise fleet usage and surpass customer expectations

Easily see vehicle availability, manage bookings, monitor popular fleet usage trends and conveniently deliver vehicles to customers.

Manage bookings and vehicle availability

Instantly see what vehicles in your fleet are currently in use or free and pre-book them for customers to avoid double bookings, late returns and cancellations so you can increase customer satisfaction.

Identify popular vehicle choices and rental areas

View which vehicles in your rental fleet are used more often by customers and which locations are popular so you can strategically adjust your fleet to meet customer expectations.

Deliver vehicles straight to customers

Expand your rental business’s service offering with delivery software that seamlessly assigns your drivers with delivery tasks to drop off or collect pre-booked vehicles to enhance your customer’s experience.

Digitalise your rental business’s fleet management operations

Conduct regular vehicle inspections digitally, manage your fleet’s running costs and have detailed reports inboxed to you.

Digitalise your vehicle inspection process

Equip your drivers with an app that ensures comprehensive vehicle inspections occur during the delivery and collection with full logs and photo evidence for transparent billing and increased efficiency.

Meet your fleet’s needs with automated reminders

Get automatic reminders for service appointments, tyre rotations, licence renewals, insurance fees and toll payments to ensure your rental fleet remains operational and avoids surprise costs.

Increase operational efficiency with automated reporting

Gain an overview of all your fleet’s needs from our customisable dashboard and have automated fleet insights and reports inboxed at your preferred intervals to speed up operational efficiency.

How we help an online electric vehicle (EV) rental business in Thailand

EVme provides electric vehicle (EV) rental services through the EVme application, operating a fleet of over 2,000 vehicles across various brands and models. The company needed accurate GPS tracking paired with a 24-hour vehicle recovery team to prevent theft.

100%

Reduction in unauthorised vehicle use with full visibility for managers

100%

Theft prevention supported by accurate GPS tracking and dedicated recovery teams

99%

Improved delivery punctuality with access to fleet availability data

“Cartrack has made managing our vehicles through the EVme application significantly more efficient and transparent. With real-time vehicle tracking, accurate pickup and return scheduling, we have reduced the risk of vehicle loss. The driving behaviour monitoring system also helps us address risky patterns early and prevent further damage to our EVs. Cartrack aligns well with our sustainability goals in supporting a more efficient and long-term EV experience for our customers."

Akradech Chetchutithorn

Head of Fleet Management / Acting Chief Operation Officer

No more lost key hunts, no more fuss

Save time. Let your customers digitally unlock and lock your vehicles.

Frequently Asked Questions (FAQ)

What are the key benefits of using fleet management software for rental and leasing companies? ?

There are many key ways a fleet management system helps to optimise operations for rental and leasing companies. Some are listed below.
Streamlined rental and lease management:
Control non-paying customers, track rentals and leases easily, and manage billing efficiently.
Enhanced rental vehicle utilisation:
Gain real-time insights into your rental fleet’s availability, optimise scheduling, and maximise revenue opportunities.
Improved maintenance management:
Schedule preventive maintenance, track repair history, and avoid unexpected breakdowns that reduce fleet uptime in your rental fleet.
Improved driver behaviour:
Gain access to driver behaviour reports displaying events like speeding, harsh braking, and corning so you can reward customers for good road behaviour, curb wear and tear, and increase fleet longevity.
Exceptional customer service:
Seamlessly assigns your drivers tasks to drop off or collect pre-booked vehicles to help enhance your customer experience.

What features are important when choosing fleet management software for rental and leasing? ?

Look for features that cater to your specific needs, such as:
Rental and leasing contract management:
Generate quotes, create and manage contracts electronically, and set automated reminders for renewals, returns and more.
Vehicle availability calendar:
Ensure clear visibility of fleet availability to avoid double bookings and optimise scheduling.
Digitalise rental vehicle inspections:
Streamline the vehicle return and collection process with app-based inspection reports and photo evidence for increased efficiency and billing.
GPS vehicle tracking:
Use a GPS tracker so your operators can track the location, activity, and operating hours of vehicles whenever needed. You can also monitor delivery routes and receive real-time notifications for issues that require attention, such as route deviations, route delays, slow progress, and untimely route completion. For more specific monitoring, the geofence feature in GPS tracking software allows you to oversee vehicle movement from one area to another, including vehicle entry and exit times, vehicle speed within the area, and the duration of time vehicles stop within the area.
Reporting and Analytics:
Generate detailed reports on fleet utilisation, maintenance costs, and driver performance to make data-driven decisions.

How can rental and leasing companies ensure their chosen fleet management software is secure?

Security should be a top priority. Look for software that offers features like:
Role-based access control:
Restrict access to sensitive data based on user roles and responsibilities.
Regular data backups:
Ensure your valuable customer-sensitive fleet data is securely backed up and recoverable in case of unforeseen circumstances.
Two-factor authentication:
Add an extra layer of security by requiring a second verification step during login. .

What is the implementation process for rental and leasing fleet management software? ?

The implementation process typically involves:
Needs assessment:
Defining your specific requirements and desired functionalities.
Software configuration:
Setting up the software to match your company's workflows and data needs.
Data migration:
Transferring relevant data from existing systems to the new software.
User training:
Providing comprehensive training for staff on how to effectively utilise the new platform.