Digitise Fleet Administration with Cartrack – Get Work Done Faster!

Fleet administration encompasses a wide range of tasks—from archiving documents, entering data into databases, and compiling operational reports to scheduling vehicle maintenance and ensuring the availability of vehicles and drivers to meet assignment needs. Imagine if these administrative tasks could be automated and integrated into a single system; workflows would be significantly faster, and coordination far easier. With Cartrack’s fleet management system, you can achieve this—all from the same platform used for vehicle tracking.

 

1. Bulk importing for faster data entry

Through Application Programming Interface (API) integration and bulk importing, you can rapidly input critical fleet data into Cartrack’s fleet management platform (Fleet Web). Information such as driver lists, vehicle groupings, geofences, and points of interest (POIs) can be uploaded directly in the required format and immediately displayed within the system. Your entire team can easily access or upload data from a single platform, and this centralised data system prevents duplicate data entry.

 

2. Automated generation and delivery of reports

Creating fleet operational reports doesn't have to be time-consuming; let Cartrack handle it automatically. Simply choose from the available automated reports (there are over 100 types!) or customise your reports—specifically trip and location reports—by selecting only the parameters you need. These reports can be downloaded in Excel or PDF format or sent via email, with the delivery process also fully automated. With reports generated and delivered automatically, what could be better?

 

 

3. Automation of administrative obligation reminders

Managing a multitude of documents and time-sensitive obligations can be overwhelming. The MiFleet feature within Cartrack’s fleet management platform simplifies fleet administration. You can set up automated reminders for contract renewals, upcoming bill and fine deadlines, and the expiration of driver's licenses or vehicle registrations. The menu interface allows you to quickly identify administrative priorities, ensuring there is no fleet operational downtime or additional fines.

 

4. Automation of preventive maintenance schedule reminders

Beyond administrative requirements, you can also automate preventive maintenance schedules for individual vehicles using the Reminder feature. Integrated with data from Cartrack GPS trackers, maintenance can be scheduled based not only on dates but also on mileage and operating duration. This function allows you to automate scheduling for various maintenance tasks, such as tire replacements based on mileage and engine oil changes based on operating hours. With this feature, managing vehicle maintenance becomes easier, even for large-scale fleets.

 

5. Storage of digital documents on one platform

Cartrack’s Fleet Web platform simplifies fleet management by consolidating everything into a single system. With the MiFleet feature, you can store important documents digitally. These documents can be downloaded via a web browser from anywhere, at any time—a capability also available to team members with access. This saves time spent searching for important documents and prevents delays, ensuring work time is used efficiently and document management is handled quickly.

 

Save time on repetitive administrative tasks using the integration, automation, and customisation features available in Cartrack’s fleet management system. Start digitising your fleet administration with Cartrack and unlock benefits that enhance your fleet operations. Contact us today to schedule a free online demo of the Cartrack fleet management system with one of our consultants.