How Fleet Managers can Implement Effective Task and Team Management Tools to Boost Profits

What is task management and why is it important?

Task management involves monitoring all stages of a project and making continuous decisions until each stage is finished. 

Tasks will go through a life cycle of planning, testing, tracking, and reporting until completion. 

Effective task management is used by individuals, teams, organisations, and project managers who prefer to have a system in place to manage projects. It is a useful tool to ensure you meet deadlines, improve the quality of work, manage workloads, drive collaboration, and increase production.

The type of task management tools you choose will serve as a visual representation for the entire team and set the standard for organising tasks well. 

It will help you answer questions such as what tasks are being worked on? How many tasks have been completed? Are you on schedule with tasks or do you need some backup? And  when exactly you can close a project and start a new one with your team. 

Fleet software platforms offer task management features that can help you answer these questions, and manage tasks better in your fleet. 

4 ways to boost your business with task management, team management and work optimisation features

1. Track tasks more accurately

   Use data to know if you are on track with your task goals and to make business decisions. A platform will give you all kinds of data reports you need. For example, perhaps one of your goals is to save on fuel, and you need to get your team together to solve this problem. You can pull up fuel reports and assess the data to see if fuel is dropping. You can use this tool to put a plan of action together to help save on fuel and find ways to cut costs.
    

2. Manage your fleet remotely

   The more flexibility you have, the more tasks you can get done because you can monitor tasks no matter where you are. And with a cloud platform, you can access some sections of the platform from your phone and receive alerts for various triggers you've set up, to manage your fleet. For example, you can receive an alert to inform you when your vehicles are due for service. 
    

3. Automated reports 

   To make your fleet tasks increasingly efficient, a fleet platform can help you eliminate the amount of time you spend on admin. Cartrack Indonesia’s fleet platform ensures your admin, operations, and finance teams have everything they need when they need it. There are various types of reports and insights a manager can download, automatically receive or have sent straight to his team to help make admin and communication easier. For example, if the finance team needs to calculate the fuel expenditure for the month, managers  can retrieve a fuel report on their fleet’s monthly fuel consumption levels and share these insights with the finance team.  
    

4. Optimise your workforce 

   Streamline processes in all areas of your fleet business, and remove unnecessary parts which will help improve your existing staff’s productivity and finetune certain fleet tasks. For example, with a fleet platform, you could make improvements to your maintenance procedures. You can retrieve timely maintenance reports and alerts to help you manage your maintenance schedules and keep your vehicles well-maintained. As a result, your staff won’t need to take the vehicles to the mechanics to be manually checked, and you will only need to service them when you get alerts from the platform, and with the knowledge from the maintenance reports - making this part of your business more optimised.

Five key benefits of using task management software 

1. All tasks are in one place 

   If you find yourself scrambling to find tasks and you have multiple spreadsheets, a software platform will help you organise and keep all your tasks in one place. For example, a fleet software platform has a customisable dashboard with multiple tabs which ensures that all your fleet information and task progress is in one place. This helps you save time from having to search for information and keeps your team on schedule because you can quickly delegate and track tasks, from anywhere.
    

2. More control for managers 

   An organised platform eliminates some stress and pressure for fleet managers, project managers, and business owners because they have an overview of all tasks and can attend to other tasks - essentially multitasking. This is particularly useful when they have meetings, report backs, and are solving daily problems, they won’t need to worry about finding the data they need or waste time on unnecessary admin. 

   For example, say there is fuel syphoning happening in real-time, and fuel consumption levels are abnormally high, a manager can immediately intervene. They will be able to see from the fleet platform, which vehicles are consuming more fuel than others, flag areas of concern and investigate these. 
    

3. Room for business growth

   A fleet platform can help you make the customer interaction with your business more seamless and efficient, as you are able to communicate with your customers about their deliveries. The efficiency factor also allows you more time for your customers, this could include answering queries more, regular check-ins, email updates, and going the extra mile for them. 

   You can also focus more on sales and marketing opportunities to grow the company or offer lower prices, more products and services because efficiency opens up more cash flow.
    

4. Important for remote work trends 

   Businesses that fail to keep up with technologies and software systems, can fall behind their competitors, and disconnect from their customers.

   An example of this innovation is an increase in remote work globally. Companies are needing to adjust accordingly with better communication systems or run the risk of poor work ethics which can lead to frustrated employees and customers.
    

5. Increased team productivity 

   According to Saaslist, project management and online task management software saves the average employee 498 hours per year. There is more streamlined communication to prevent less back and forth between managers and staff. Companies could also save on business costs, as they might need fewer employees, as a result of an improved and streamlined workflow.

Manage your tasks easily and efficiently with one platform 

Overwhelmed with tasks, deadlines, workflows, admin, paperwork, and have a team to manage? Whether your business is big or small, our system will help make your daily operations a whole lot easier.

Easily manage tasks, track progress, collaborate seamlessly, and have everything you need to successfully manage your fleet, all from the Cartrack Indonesia platform.